All NJPA bid contracts have been competitively solicited, reviewed and awarded by the NJPA Board of Directors in accordance with Minnesota public purchasing rules and regulations under the Municipal Contracting Laws M.S. 471.345. Each solicitation and Invitation For Bid (IFB) contains language which includes all qualified customers in all 50 states. The IFB advises all IFB responders that the response must apply to all qualified customers in all 50 states and in some cases the provinces and territories of Canada. All IFB respondents understand that these contracts shall be used by member governmental, educational and non-profit agencies throughout the United States. This consideration is based on the Minnesota "Joint Exercise of Powers Authority" M.S. 471.59 which is similar to Joint Powers Statutes in most states. This Joint Powers Authority allows for participation under NJPA’s qualifying criteria and guidelines. Although each governmental agency may have different policies and purchasing procedures to follow, applying our competitive solicitation meets the requirements of most states.
State Joint Powers Statutes generally allow for one government agency to purchase from contracts competitively solicited by another government agency. This, of course, would require the consent of all parties, including the supplier. NJPA contracts are established to meet both the competitive solicitation and consent requirements. Generally, a public or municipal agency may participate in, conduct or administer a cooperative procurement agreement with one or more other governmental units for the purpose of combining requirements to increase efficiency or reduce administrative expenses as well as to allow for the purchase of supplies, materials, equipment or services by qualified agencies without repeating or duplicating the competitive bidding requirements necessary for a governmental agency purchase. The term "Governmental unit" as used here usually includes every city, county, town, school district, or other political subdivision of this or another state, the state university, agency of the state or United States, and any instrumentality of a governmental unit. In some states, this power is not passed on to specific municipal agencies. These agreements are known as Joint Powers Agreements, Membership Agreements, Participation Agreements and sometimes Intergovernmental or Interlocal Agreements.