ezIQC is technically named for a contracting type of Indefinite Quantity Construction contract. It’s sometimes referred to as JOC, SABER, TOC, WOC, IDIQ, DOC, etc, but that’s more information than most clients require or can remember. ezIQC sounds like what it’s designed for: It’s an easy and intelligent construction sourcing alternative in clients’ construction procurement arsenals.
Indefinite Quantity Construction (IQC) procurement has been used by agencies like yours for over 20 years through Gordian systems. ezIQC was launched in 2009 and rolled out nationwide in 2010, as NJPA and other leading cooperative purchasing groups began to offer it to their members. This marked the first time that cooperative purchasing members could tap into the maintenance, repair and new construction services. Since then, hundreds of projects have been completed. Currently over $1.5 billion of construction work is expedited annually through Gordian construction sourcing systems.
The traditional design-bid-construct cycle typically takes months to complete and uses a significant amount of agency administrative and technical resources. With ezIQC, NJPA and Gordian have taken care of the laborious front-end tasks and awarded contracts to the responsible bidders that offered the lowest adjustment to pre-established unit prices. This contract can then be utilized by all NJPA members over a period of time to procure many different projects. The time- consuming front-end process is completed one time rather than repeated for each project. A local Gordian ezIQC representative will scope the work with your agency and the awarded contractor, and will help prepare a detailed description for the contractor. Gordian will assure that the ezIQC process and price development is correct and then – if and only if you are satisfied with the job order package (schedule, subcontractors, price, and scope of work) – your agency will issue a purchase order. The procurement process takes just weeks rather than months.
There is no obligation to give the contractor any jobs under their master ezIQC contract. The contractor must satisfy your requirements of high quality construction completed on time or the contractor risks losing future jobs. This motivates the contractor to meet your high standards.
The Construction Task Catalog contains over 260,000 construction tasks. Each task contains a detailed description, unit of measurement and unit price. The construction tasks are specifically tailored for the facility owner in his or her location. Each unit price in the Construction Task Catalog contains locally- developed direct costs for material and labor. There are a set of technical specifications for each of the construction tasks and general conditions that contain the specific contract language concerning the execution of the contract.
Give me a project to price and I’ll show you. By saving procurement time and working with you to develop the scope of work I am able to save you time and money. Gordian’s Construction Task Catalog prices reflect the contracting climate in your area. ezIQC contracts have been proven to save 8-15% on average over the traditional procurement methods.
The cost is included in the contractor’s bid and is 6% of the cost of the construction cost on a per project basis. NJPA charges a 1% administrative fee for management of the contracts. Gordian licenses the ezIQC procurement system to NJPA members. This license includes use of the Construction Task Catalog and PROGEN® management software. Benefits include Gordian’s highly-experienced staff, who will assist the agency every step of the way including conducting the project’s Joint Scope Meeting, reviewing the contractor’s price proposal by comparing the scope of work to the Construction Task Catalog and provide coordination between the agency and the contractor until a purchase order is issued or cancelled. The fee is paid to NJPA and Gordian through payment to the contractor for construction services. Membership in NJPA is free with no obligations. To become a member go to: www.njpacoop.org.
The contractor scopes the work with you and has the opportunity to inspect the work site and ask questions about the work before the proposal is submitted. This open communication eliminates the confusion, misunderstanding and mistakes that lead to most change orders. Sometimes new more cost effective solutions result, too. You, as the owner, still have the flexibility to change the scope of work when necessary changes arise. Under the ezIQC system, extra work and changes are priced out of the CTC, preventing the contractor from price gouging. Credits are handled the same way. No more negotiating change orders. Everything is pre-priced.
We advertised in major newspapers and in the local areas where the contract region is defined. Gordian can provide you with a copy or you can view and download a copy of the contract from our ezIQC contract database.
Legal Authority and the Joint Powers Act that we operate under are available for you to view at www.njpacoop.org. To view your state’s Joint Powers Laws click here and select your state to view or download your state’s Joint Powers Purchasing Authority.
The ezIQC contract has a base term of one year with an estimated value of 2 million dollars. The contract includes three option terms of one year each at an estimated value of three million dollars each. At the time the contracts were bid no work was identified.
Most of the time you don’t. The ezIQC contractor is the single point of contact for construction schedule and construction quality. Many agencies use the services of an architect to prepare the contract documents for procurement purposes. NJPA has already accomplished this with ezIQC. Projects with a more complex scope of work may require engineering and architectural services to define the scope of work or for permitting. If architectural or engineering services are required and the agency prefers, the ezIQC contractor will obtain these services.
NJPA’s number one priority is to satisfy our members. Your agency has right of approval of all subcontractors prior to issuance of the purchase order. Additionally, we will provide the type of materials and equipment required of the scope of work according to the agency’s practices. For instance, if the agency specifically uses Trane air conditioning units, the contractor will provide Trane units, not some other brand. Any specific conditions of the project, such as bonding or special insurance, is specified in the purchase order and provided to the agency.
The adjustment factors are modified on the anniversary date of the contract award, based on the Construction Cost Index and the Engineering News Report. The average CCI for the current year is divided by the average CCI for the base year and equals the increase or decrease in the construction costs. The percentage is multiplied by the original adjustment factor and thus equals the adjustment factors for the next 12 months.
ezIQC simplifies and expedites the procurement process so work can begin earlier. It puts you in much greater contractual control and dramatically increases the quality of work. Any change orders are fixed priced and ezIQC virtually eliminates defaults, terminations and claims. It will save you time and money so you can get more projects completed quickly.
- Professionally rewarding because contractors get to participate in project scope
- Increases sales because ezIQC contracts allow contractors to work with any facility owner
- Establishes long term relationships with clients
- Results in repeat business
Go to www.ezIQC.com, enter your facility information and a representative from NJPA and The Gordian Group will contact you to set up a time to meet and discuss your project and to develop a scope of work.